4. What Information Will Be Collected and How HKSTP Collects It
In providing the Robotics Garage Services and Facilities, HKSTP will collect, store and use the following information from You:
"Personal Information" is any information or combination of information that relates to You and can be used to identify You. Personal Information may include the following:
5. How HKSTP Uses Personal Information
HKSTP may use Personal Information provided by You for two different sets of purposes, namely obligatory purposes and voluntary purposes.
Obligatory purposes - if You do not want HKSTP to use the Personal Information for any of the purposes listed below (inclusive), You may not be able to use or access the Robotics Garage Services and Facilities:
Your Personal Information will be used: –
Voluntary purposes - Your consent is required for HKSTP to use Your Personal Information for any of the purposes listed below, and unless You confirm or indicate Your agreement that HKSTP may use Your Personal Information for those purposes (through the Website, the attached Consent Form or otherwise), HKSTP will not do so. A Consent Form is provided at the end of this statement for You to indicate Your consent for HKSTP to use Your Personal Information for the voluntary purposes listed below.
If You do not agree or want HKSTP to stop using Your Personal Information for any of the voluntary purposes mentioned above, You may, without charge, exercise Your opt-out right by notifying HKSTP. You should send any opt-out notice to Data Protection Officer of HKSTP mentioned in Section 7 below by mail or email and allow ten (10) working days for the update and/or removal of Your personal data in/from the relevant database of HKSTP.
6. Sharing of Personal Information with Third Parties
HKSTP will not share Your Personal Information with advertisers unless You have given Your consent for HKSTP to do so or You have asked HKSTP to do so. HKSTP do, however, share Non-Personal Information (as defined below) with advertisers for the purposes of trying to advertise to You about products and services that may be relevant to You. "Non-Personal Information" is any information that relates to You but from which it is not practicable to directly or indirectly identify You, including information which is in aggregated form, anonymous or related to a pseudonym.
As HKSTP has retained and will from time to time necessarily retain certain third-party contractors or services providers, including but not limited to any selected group of companies or collaboration partners of HKSTP (e.g. communication service providers that send emails or push notifications on HKSTP behalf) (“Service Providers”), to assist or facilitate HKSTP to provide Robotics Garage Services and Facilities to You, HKSTP may necessarily share Your Personal Information with such Service Providers for the following purposes:
Any of the above-mentioned third parties may locate, use and store Your Personal Information, in overseas jurisdictions for any of the above purposes. In case if Personal Information is to be transferred to any overseas jurisdiction for purposes as described above, HKSTP will take all reasonable precautions and exercise due diligence to ensure that such Personal Information will be collected, held, processed or used in a manner that would not contravene any personal data privacy laws of Hong Kong.
7. Updating or Amending Personal Information
You may request for access to, delete, update or change Your Personal Information held by us; or request for the removal of any unauthorized information. You may do this by contacting the Data Protection Officer of HKSTP by email or post at the following:
The Data Protection Officer
Hong Kong Science & Technology Parks Corporation
8/F., Bio-Informatics Centre
No. 2 Science Park West Avenue
Hong Kong Science Park, Shatin, Hong Kong
Email address: firstname.lastname@example.org
Subject to applicable laws and regulations, You may have the right to request a copy of and make corrections to Your Personal Information held by HKSTP. You may also request HKSTP to delete and not use any of Your Personal Information that is stored by HKSTP. You may direct such request to HKSTP’s Data Protection Officer mentioned in this Section, or if HKSTP offers this option on the Website, You may log into Your account and make the appropriate changes. HKSTP will use reasonable efforts to respond to such requests within ten (10) days.
Should Your membership, account (if any) or right to use or access the Robotics Garage Services and Facilities be terminated by either You or HKSTP for any reason, HKSTP will (subject to the abovementioned) take steps to ensure that Your Personal Information will cease to be used within a reasonable period of time (subject to technical limitations) after such membership, account or right has been terminated. Please note that there may be communications already made by You through the Website which may have allowed Your Personal Information to have been passed to third parties due to circumstances beyond the control of HKSTP.
8. Third-Party Services on the Website
The Website may link You to social media or other features or services (including but not limited to other websites, plug-ins and widgets) provided by a third party. For example:
These third-party social media or other services may be hosted by relevant third-parties or HKSTP. Please note that such third parties who provide such services may be able to collect Your information and Personal Information, and may set cookies on Your computer to enable such features to function properly.
9. Website Tracking
The Website may place a "cookie" on Your computing device which enables HKSTP to recognize You. Cookies are small bits of data automatically stored in Your computing device’s storage, which can save You from registering again when re-visiting the Website and are commonly used to track Your preferences in relation to the use or access of the Website. If You enable these cookies, then Your web browser adds the text in a small file. You may wish to set Your web browser to notify You of a cookie placement request or refuse to accept cookies by modifying relevant internet options or browsing preferences of Your computer system, but to do so You may not be able to utilize or activate certain available functions on the Website.
10. Storage and Security of Personal Information
HKSTP may operate servers in a number of jurisdictions around the world and hence the server on which Your Personal Information is used and stored may not be in Your own jurisdiction.
HKSTP takes reasonable steps in maintaining appropriate technical and administrative security for the purpose of preventing loss, misuse, unauthorized access or disclosure of Personal Information. This may include but not limited to using encryption technology to protect Your information.
Please be aware that despite HKSTP will put reasonable efforts to safeguard Your Personal Information, no data security measures can provide You with a guarantee of 100% security at all times. Systems and communications networks of HKSTP may be subject to security breaches and failures due to circumstances beyond reasonable control of HKSTP. Please contact HKSTP’s Data Protection Officer for any enquiries relating to the security of Your Personal Information.
11. Period of Use of Personal Information
HKSTP generally ensures that Your Personal Information is not kept longer than is necessary to fulfill the purposes for which it was collected, as set out under Section 5 above. However, HKSTP may be required to retain, preserve or disclose Your Personal Information for as long as is necessary in order to:
(Please print out this form to fill and sign, then scan to send to the email address of the Data Protection Officer at email@example.com)
To: Hong Kong Science and Technology Parks Corporation ("HKSTP")
□ I understand and agree that HKSTP may use my Personal Information for the following purposes:-
□ I agree that the instructions and consent above supersede and override all my previous instructions to HKSTP.
My full name: